Assess and Select Candidates

Flow · 7 controlled steps

1. 01

   Confirm assessment intake

   Admit candidates and process versions through one controlled entry gate.

   • — Verify candidate identity, consent, status, eligibility, role version, and approved evidence plan.
   • — Confirm schedule, assessors, decision authority, conflicts, data rules, and accommodation route.
   • — Separate sourcing impressions from authorized selection evidence.
   • — Resolve missing or stale inputs before assessment begins.

   Responsible

   Selection-process owner

   Output

   Authorized Assessment Record

   Decision

   Is the candidate and process ready to enter structured assessment?

2. 02

   Finalize methods and decision rules

   Lock what will be assessed, how, and how evidence will be used before seeing results.

   • — Map each priority outcome, capability, and requirement to a proportionate evidence method.
   • — Confirm structured questions, work evidence, valid assessments, reference inputs, scoring anchors, and sequence.
   • — Define minimum evidence, weighting or integration rules, decision options, and authorized exceptions.
   • — Remove methods or criteria that are not job-related, interpretable, feasible, or proportionate.
   • — Obtain required specialist review.

   Responsible

   Selection-process owner

   Output

   Controlled Assessment Plan

   Decision

   Can the plan produce comparable evidence for every material criterion?

3. 03

   Prepare assessors and candidates

   Make consistent administration and fair participation operationally possible.

   • — Assign criterion coverage and decision roles without redundant interviewing.
   • — Train assessors on questions, probes, anchors, note boundaries, independent scoring, conflicts, and candidate treatment.
   • — Test materials, technology, timing, access, security, and failure recovery.
   • — Tell candidates what to expect, what is being assessed, logistics, and how to request support.
   • — Issue only the current controlled materials.

   Responsible

   Selection-process owner

   Output

   Ready Assessment Team · Candidate Instructions

4. 04

   Collect job-related evidence

   Give each candidate a comparable opportunity to demonstrate relevant capability.

   • — Administer approved methods in the controlled sequence and conditions.
   • — Use the same core questions, exercises, time boundaries, and permitted probes where required.
   • — Capture behavioral or work evidence rather than personality impressions.
   • — Document material deviations, interruptions, accommodations routing, and incomplete evidence.
   • — Maintain respectful two-way communication and protect candidate information.

   Responsible

   Trained assessors

   Output

   Candidate Evidence Record

   Decision

   Is the evidence sufficient and fairly obtained for scoring?

5. 05

   Score evidence independently

   Preserve individual observations before group influence and narrative coherence take over.

   • — Rate assigned criteria against approved behavioral anchors.
   • — Cite evidence supporting each rating and distinguish missing evidence from low performance.
   • — Submit scores before viewing other assessors’ conclusions.
   • — Flag conflicts, uncertain interpretations, and invalid or out-of-scope information.
   • — Check record completeness before deliberation.

   Responsible

   Trained assessors

   Output

   Independent Assessment Ratings

6. 06

   Integrate evidence and decide

   Make one authorized decision through criteria, evidence, and explicit tradeoffs.

   • — Review criterion evidence and rating differences before discussing overall preference.
   • — Resolve factual discrepancies without averaging away meaningful disagreement.
   • — Apply approved minimums, integration rules, and role priorities.
   • — Exclude charisma, similarity, pedigree, compensation negotiation, or unapproved information from the decision.
   • — Record select, hold, or do-not-select, rationale, dissent, conditions, and authority.

   Responsible

   Hiring decision owner

   Output

   Selection Decision

   Decision

   Which decision is best supported by the approved job-related evidence?

7. 07

   Communicate and hand off

   Close candidate states and transfer only authorized evidence to offer and onboarding processes.

   • — Notify the recruiting operator and assign timely candidate communications.
   • — Transfer the selected candidate, decision, conditions, approved role and parameter versions, and permitted evidence to offer approval.
   • — Retain or dispose of records according to approved rules.
   • — Close assessor tasks and candidate statuses.
   • — Review process exceptions, candidate feedback, timing, and evidence quality for controlled improvement.

   Responsible

   Selection-process owner

   Output

   Offer Decision Intake · Candidate Dispositions · Assessment Closeout

   Decision

   Is the decision package complete and accepted by the offer owner?

Connections

Seams · 10 hops within 2 steps

Upstream and downstream neighbourhood over public reference processes only. Each hop shows the trigger, carried objects, and what the receiving process loses if the producing step is skipped.

Roles

Systems + Data

Measures

Evidence + judgment

Draft reference standard for a client-operated selection process. Requires qualified industrial-organizational assessment, employment-law, validation, privacy, accessibility, accommodation, records, and jurisdiction-specific review before deployment.