Approve and Issue the Offer

Flow · 6 controlled steps

1. 01

   Confirm the offer intake

   Admit only a valid selection and current decision parameters.

   • — Verify candidate, selection authority, role version, compensation parameter version, budget, location, employment type, timing, and conditions.
   • — Confirm offer owner, approvers, communication owner, negotiation authority, specialist reviews, and record access.
   • — Resolve contradictions or stale inputs upstream rather than repairing them in the offer.

   Responsible

   Offer-process owner

   Output

   Authorized Offer Record

   Decision

   Is the selected candidate and decision package ready for offer construction?

2. 02

   Construct the complete offer

   Create one internally coherent statement of authorized commitments and conditions.

   • — Determine candidate placement using approved factors and documented evidence.
   • — Assemble base pay, incentive, equity, benefits references, premiums, location, schedule, employment type, start date, reporting relationship, and material work conditions.
   • — State contingencies, expiration, required acknowledgements, and what is not promised.
   • — Keep components distinct and use only approved current language and documents.

   Responsible

   Offer-process owner

   Output

   Draft Offer Package

   Decision

   Do the proposed terms remain within every approved boundary?

3. 03

   Review and approve the offer

   Obtain explicit authority for cost, consistency, risk, and any deviation before presentation.

   • — Check the package against selection, role, budget, internal consistency, parameter version, and candidate-placement factors.
   • — Route only the relevant terms to finance, compensation, equity, benefits, immigration, employment, or other qualified owners.
   • — Document deviations, precedent effects, conditions, mitigations, and expiration.
   • — Record final approval and freeze the candidate-facing version.

   Responsible

   Offer decision owner

   Output

   Approved Offer Package

   Decision

   Is this exact offer authorized for issue?

4. 04

   Present and explain the offer

   Give the candidate an accurate, respectful, and usable decision experience.

   • — Present the role, outcomes, terms, conditions, timing, and next steps consistently across conversation and documents.
   • — Identify the authorized contact for questions and accommodation or specialist routes.
   • — Record delivery, candidate questions, requested changes, and response deadlines.
   • — Avoid interpreting governed plans or making oral commitments beyond the approved package.

   Responsible

   Candidate communication owner

   Output

   Issued Offer · Candidate Communication Record

5. 05

   Control negotiation and changes

   Respond without losing authority, consistency, or version integrity.

   • — Classify the request as clarification, within-authority adjustment, exception, or new decision.
   • — Assess cost, consistency, precedent, role, timing, and downstream effects.
   • — Obtain approval before communicating any changed commitment.
   • — Supersede prior versions explicitly and maintain one authoritative candidate-facing package.

   Responsible

   Offer-process owner

   Output

   Negotiation Decision · Revised Approved Offer Package

   Decision

   What response is authorized?

6. 06

   Close and hand off the decision

   Turn the candidate response into an unambiguous next operating state.

   • — Record acceptance, decline, withdrawal, expiration, conditions, signatures, and dates.
   • — For acceptance, transfer only authorized commitments, role and manager information, start assumptions, contingencies, and candidate needs to onboarding.
   • — For non-acceptance, close communications and route the role to hold, next candidate, sourcing, compensation, or redesign through named authority.
   • — Review cycle time, changes, candidate feedback, and exception patterns.

   Responsible

   Offer-process owner

   Output

   Offer Disposition · Accepted Offer Handoff

   Decision

   Is the final disposition complete and accepted by the next owner?

Connections

Seams · 9 hops within 2 steps

Upstream and downstream neighbourhood over public reference processes only. Each hop shows the trigger, carried objects, and what the receiving process loses if the producing step is skipped.

Roles

Systems + Data

Measures

Evidence + judgment

Draft reference standard. The client remains the employer and offer issuer. Requires qualified employment, compensation, finance, equity, tax, benefits, immigration, privacy, and jurisdiction-specific review before deployment.